Teleconferencing Services

Top Tips for Using Teleconferencing Services

Today's business model often requires maintaining communications with people scattered all over the world. With all the new technology available to Mc Guffey OH businesses, teleconferencing services are still among the most often used to help keep businesses in touch, both internally and externally. While teleconferencing services are relatively old school, teleconference meetings can be extremely effective if they're used well. These tips can help Mc Guffey OH business people manage productive, successful meetings using their favorite teleconferencing services.

Test the Service in Advance

Even if you've used the teleconferencing service before, always test the setup before the meeting time to make sure that it's set up and working correctly. There's nothing worse than having people dial into a teleconference number only to find that it's not reachable.

Schedule the Conference Call at a Convenient Time

Many teleconferencing services provide a scheduler that helps you get an idea of time zones around the world so that you can avoid pulling people out of bed or away from the dinner table if possible.

Distribute an Agenda

Any type of meeting runs more smoothly if you have a set agenda to discuss, but it's especially important when using teleconferencing services. Wandering off topic can quickly become quite costly.

Start the Meeting on Time

It's simple courtesy to start things on time and keep them moving. Unless you have to wait for a specific attendee, don't delay the meeting start for one or two stragglers. They can catch up when they dial in.

Let People Know that Interrupting Is Okay

When people aren't sitting there in front of you, it's hard to see when someone has something to interject. If you don't want people randomly interrupting others, consider teleconferencing services that provide a "hand-raise" function so people can let the meeting leader know that they want to say something.

Have Everyone Dial In

When half of the meeting participants are in one room and the rest are dialed in, many of the attendees will miss interactions and visual cues happening in the room. While it may seem silly to have people call in to teleconferencing services when they're in the same building, it makes sense to have everyone communicating via the same medium. It's also often better to have everyone on their own handsets than speaking into a single speaker phone.

There are many companies that offer teleconferencing services to businesses in [statetitle]. Shop around to find the one that offers the best combination of features and price for your company's needs.